Carnegie Mellon University
Online Gaming Society

[Home] [News Archive] [Members] [Charter] [Events] [Join] [About]

Bylaws

Article I - Name and Objectives

  1. The name of the organization will be the Carnegie Mellon University Online Gaming Society (CMUOGS).
  2. The objectives of the organization will be:
    1. To promote online multiplayer gaming in the Carnegie Mellon University Community.
    2. To organize and hold both on-campus gaming events and if possible, gaming events with other gaming groups.
  3. The organization shall not be operated for profit; the remainder of any source of income shall not be used in such a way to personally benefit any individual member of the club.

Article II - Definitions

  1. Standing Definitions - The terms defined below shall be considered standing definitions.
    1. Majority - A majority will be defined as a number greater than one-half the total number.
    2. Active member - A member will be considered active if he or she has registered his or her contact information, is currently subscribed to the OGS Mailing List, and has requested to be a member of OGS.
    3. Officers - The officers include the club President, Vice-President, Tournament Coordinator, Secretary and Treasurer, who must all be active members.
    4. Mailing - A mailing is defined by either physical or electronic correspondence.
  2. Provisional Definitions - All other terms not defined as Standing Definitions above shall be defined according to the current edition of Webster's New Collegiate Dictionary.

Article III - Membership

  1. Membership - Each Active member shall have one vote in any club vote. Each Active member shall receive one copy of any club mailing or other document distributed to members. Membership lasts from moment dues are paid until the 1st meeting of the next semester.
  2. Eligibility - Any person who is affiliated with Carnegie Mellon University (faculty, students, staff) or is sponsored by a person affiliated with Carnegie Mellon University is eligible to become a member. Additionally, the organization may not discriminate as stated in the University Statement of Assurance.
  3. Termination -
    1. Resignation - Any member may resign their membership by way of written notice to the club President. Any resigning member understands that s/he forfeits paid dues. Any Club Officer may resign his or her position by way of written notice to the other Club Officers.
    2. Lapsing - Any member who has monetary obligations to the club that are more than sixty days late shall have their membership automatically terminated.

Article IV - Meetings and Voting

  1. Regular meetings - Regular meetings of the club will be held on a regular basis as scheduled by the club President. Notice of these meetings will be mailed to the membership at least six days before the first such meeting of each semester by the club President.
  2. Special Meetings - Special meetings may be scheduled by the club President, Vice President, Tournament Coordinator, or by petition of a majority of active members submitted to the President. Notice of such special meetings must be mailed to the membership no less than three days prior to the meeting.
  3. Voting - Each active member will be entitled to one vote at any regular meeting or special meeting they are in attendance of if a vote occurs at that meeting. Proxy voting will not be permitted in any club vote or election.

Article V - Officers

  1. President - The club president shall be responsible for the operation of the club, distributing club correspondence and scheduling regular club meetings. This includes being responsible for updating the club by-laws to accurately reflect the state and goals of the club, dealings with Student Senate. The President shall be responsible for any event where the Vice-President is to be removed from office. The President is authorized to make club expenditures.
  2. Vice-President - The Vice-President shall temporarily assume the duties of President in the event that the President is incapacitated. The Vice-President is the contact person for club Genre Coordinators. The Vice-President may call general body meetings, and may handle dealings with Student Senate if the President is unavailable to do so. The Vice-President shall be responsible for any event where the President, Tournament Coordinator, Secretary, or Treasurer is to be removed from office.
  3. Treasurer - The Treasurer is responsible for collecting and recording all monetary obligations from club members. Additionally, the Treasurer is responsible for maintaining yearly records of all monetary exchanges. The Treasurer shall keep accounts, deposit the organization's funds with the Accounts Director in the Office of Student Activities, and is authorized to make expenditures. The Treasurer is responsible for ensuring that the club is operating within budget. The Treasurer is also responsible for reporting obligations more than thirty days late to the President.
  4. Secretary - The Secretary is responsible for maintaining an accurate record of OGS minutes and active member list. Any point items raised in a meeting shall also be recorded by the Secretary. The Secretary is responsible for updates to the club web page. Also for correspondence with club members, interested parties, and sponsors.
  5. Tournament Coordinator - The Tournament Coordinator is responsible for organizing on-campus online gaming tournaments. Other duties include petitioning companies to sponsor gaming tournaments, advertising, and the creation of rules for any on-campus tournaments. The Tournament Coordinator will have limited power to make club expenditures related to this position.
  6. Vacancies and Removal -
    1. Officers may be removed from their position by way of written petition discussing reasons for removal signed by a majority of active members. A vote shall be held at the first meeting of the club after submission of the petition to club officers. A two-thirds majority vote of attending active members will be required to uphold the removal.
    2. Officer vacancies will be filled by a majority vote of active members within two meetings of the creation of the vacancy.

Article VI - Terms and Election

  1. Officer Terms - Each officer, when elected, shall hold his office from the time of his election until the last day of August each year. A normal term shall begin on the first day of September each year.
  2. Elections - Elections shall be held every year during the month of April by way of secret ballot. The nominated candidate receiving the majority of votes for each office will be declared the winner of the election and assume the duties of his office on the first of September. In the event that one candidate does not receive a majority of votes cast, the candidate with the least votes will be dropped from the ballot, and a new vote taken until one candidate has received a majority of votes.
  3. Nomination - Any active member may be nominated to run for an office, but may not be nominated for more than one office per term. Members must be nominated by another active member, and upon the consent of the nominated it shall be listed on the ballot. If no nominations are obtained for an office, the current officers shall appoint a nominee for that office.

Article VII - Amendments

  1. Proposal - Amendments and/or changes to these bylaws may be submitted to the President by way of written petition.
  2. Voting - Amendments proposed in the above manner will be voted upon within thirty days of submission of the amendment during a regular meeting or during a special meeting called for this purpose. The amendment shall pass if it receives a two-thirds majority vote of attending active members.

The Online Gaming Society (OGS) is a recognized student organization at Carnegie Mellon University. The OGS receives funding from Student Senate and from members in pursuance with club policies and by-laws. Please direct any questions about the club or this web site to ogs@andrew.cmu.edu.