Task	Main volunteer(s)	Status	Info	Next target date	Legend
						NEED HELP! PLEASE VOLUNTEER!
Event publicity						Volunteer assigned, Worked in progress
Create Poster	Srinivas					Taken care of / Complete
Print Poster (color, B&W copies)	Everyone
Create Brochure	Sonia Gupta
Spicmacay Webpage update	Srinivas
Email flyer (with posters) to:	Srinivas
Radio promotion	Chad Dougherty
Send info to AB. http://activitiesboard.org/contact_us.php	Srinivas
Send info to OIE, department mailing lists, friends lists	Srinivas
Spicmacay announce list	Srinivas
Pittsburgh Indian.com	Srinivas
IGSA, Mayur, Om	Srinivas
Pitt, Duquesne mailing lists	Srinivas
Baker/Porter/Hamburg	Chirantan
UC	Chirantan
Hamerschlag	KartiK
Arts/CFA/Music dept	Srinivas
NSH, Wean, Smith	Hetu, Priyanka
Roberts, Scaife	Kartik
Doherty	Hetu
U Pitt	Mridula
SV Temple	Hetu, Mridula
Gurudwara			N/A
Shrees	Srinivas
Taste of India	ChirantaN
Kohlis	Mridula
Patel Brothers (Monroeville)	Hetu
Other Indian stores and restaurants	Chad D, Jonathan K
Kashmiri	Arvind
India Garden			N/A
Sound system	Hetu, arvind		Arvind will call Harold to look at the hall.
Auditorium
Auditorium reservation and contact person	Arvind, Shrikanth? Find out		Reserved
Stage	Arvind?		Arrange
Chairs, tables for reception	Arvind
Bedsheet for table
Signs outside the auditorium
Mementos for artists	Mangala, Hetu		Ready, Hetu will bring them
Payments
Artists	Chirantan		Apr 24-prepare/send contract, reimbursement forms.
Sound	Hetu (Chirantan)
Misc receipts	ChirantaN
AV recording
Video person(s)	Udayan
Videocamera	Udayan
Media for videocamera	Udayan
Audio recording and CDs	Harold/Hetu
Still photography	Sid Misra		Camera: Srinivas
Transport items to auditorium
Driver to transport items	Hetu, Naga
All outside auditorium items - arrange (reception table etc.)	Kartik, Pitt volunteers
Diya / garlands / vigraham - obtain	Hetu, Naga
Stage furniture	Hetu, Naga
Stage carpet	Hetu, Naga
After concert food for volunteers and artists
Order food  from Udupa for 25 people (after concert food)
Order snacks for volunteers (during concert snacks)
Find out food preferences from artists and hosts
Prepare menu, place order
Volunteer to pick up food
Book dinner venue	Ravi/Mahesh
Plates, napkins, spoons (may get from food vendor)
Transport for artists+volunteers from concert site to dinner site
Artists transportation
Pick up from airport	Srinivas, NandajI
Drop off to airport	Hetu, Naga
From host's place to concert venue
From concert venue to host's place
From/to concert venue to dinner venue
Arrange for bouquets for hosts	Mridula
Bouquets for artists(0 ) + host (2)	Mridula
MC program
Introduction, intermission, Vote of thanks	Arvind, Srinivas
Donation box
Create and bring donation box	Rich Rayburg
Writeup soliciting donations	Srinivas
Volunteer to manage donation box and thank donors	Rich Rayburg
Information
List of all important phone numbers (volunteers, sound etc.)	Priyanka