III. An Overview of Carnegie Mellon University

IV. The Faculty Organization


The Constitution of the Faculty Organization of Carnegie Mellon University

Bylaws to the Constitution of the Faculty Organization of Carnegie Mellon University

The Constitution of the Faculty Organization of Carnegie Mellon University

Article I: Name

Section 1. The name of this organization is the Faculty Organization of Carnegie Mellon University. The term Faculty Organization may also be used.

Article II: Purpose and Responsibility

Section 1. In accordance with normal practice at major institutions of higher education in the United States, the professionals constituting the faculty bear a primary responsibility for all matters of educational and research policy and of academic freedom. As a means of discharging this responsibility, a chief purpose of the Faculty Organization is to examine these matters and formulate recommendations to the president and other appropriate persons. With a view to the institution's continued success and improvement, the Faculty Organization also has the prerogative of considering any other topic relevant to the interests of the university as well as any topic affecting the welfare of the university community, and to make recommendations thereon. The Faculty Organization also conducts those academic affairs that are delegated to it by the president or by the Board of Trustees.

Section 2. The representative assembly of the Faculty Organization is the Faculty Senate. The Faculty Senate is empowered to conduct all the affairs of the Faculty Organization except for those otherwise specified in this Constitution and its Bylaws.

Article III: Membership in the Faculty Organization

Section 1.All persons holding full-time faculty appointments at Carnegie Mellon University with the rank of professor, associate professor, or assistant professor, or with the equivalent ranks in the teaching faculty or in the research faculty, or as professional librarians or archivists, or as senior fellows of the Carnegie Mellon Research Institute, are members of the Faculty Organization. Those holding full-time appointments at the rank of instructor or in the special faculty are also members of the Faculty Organization, provided they have held such appointments for one full academic year.

Section 2. The membership of the Faculty Organization includes the president and all other administrative officers of the university holding the rank of associate dean or higher (as determined by the president).

Section 3. Other categories of appointment at the university may be included in the membership of the Faculty Organization as specified in the Bylaws to this Constitution.

Section 4. Membership may also be conferred upon other academically qualified individuals associated with the university if elected by the Faculty Senate by a majority vote. Nominations are to be made in writing and must be sponsored by five members of the Senate.

Article IV: Officers of the Faculty Organization

Section 1. The officers of the Faculty Organization, selected from among its members, are the chair, the vice chair, the past chair, the secretary and the treasurer.

Section 2. The chair of the Faculty Organization presides at meetings of the Faculty Organization, the Faculty Senate and the Executive Committee and generally represents the Faculty Organization. In the absence of the chair, or at the chair's direction, the vice chair acts as chair. The Secretary of the Faculty Organization supervises all elections and votes of the Faculty Organization. The treasurer of the Faculty Organization oversees the finances under the control of the Faculty Senate and reports on them annually.

Section 3. The terms of office of the chair, vice chair and past chair are one year each. The terms of office of the secretary and treasurer are two years each, commencing in alternate years. The Bylaws determine the dates upon which these terms begin and end.

Section 4. At the expiration of each year's term, the retiring vice chair becomes the chair for the following term, with these exceptions:

  1. A person who has succeeded or been elected to the office of chair by reason of a vacancy occurring during the latter half (as defined in the Bylaws) of the expiring term remains chair for the following term.
  2. If, at the expiration of the term, the office of vice chair is vacant and there is no continuing chair as described in (a), a chair for the following term is elected.

If, at any time during a term, the office of chair becomes vacant the vice chair becomes chair for the remainder of the term. If the office of vice chair is vacant at the same time, a chair is elected for the remainder of the term.

Section 5. At the beginning of each year's term, that member of the Faculty Organization becomes past chair who has most recently held the office of chair for a complete term or for at least one-half of a complete term (as defined in the Bylaws), provided that such a person is willing and able to serve, and has not been elected to another office during the new term. The Bylaws specify how the office of past chair is filled if there is no person meeting these qualifications, or if a vacancy in the office occurs before the completion of a term.

Section 6. Elections to full terms of the vice chair, the secretary and the treasurer, as well as the chair if required under Section 4, above, are decided by the plurality of votes received from the membership of the Faculty Organization, voting as a single constituency. The Bylaws specify how these offices are filled for the remainder of an unexpired term, in case of vacancies.

Article V: Membership in the Faculty Senate

Section 1. The membership of the Faculty Senate consists of elected members, members ex officiis, and appointed members. The number of members in each of these categories and the length of their terms are specified in the Bylaws.

Section 2. The elected members of the Faculty Senate are the senators and the officers of the Faculty Organization listed in Article IV, Section 1. Senators represent the members of the Faculty Organization in each of the departments in the university (or the schools or other units analogous to departments) and are elected by those units as indicated in the Bylaws.

Section 3. The members ex officiis are administrative officers of the university, the chairs of the college faculties, and those members of the Faculty Senate Executive Committee who are not otherwise members of the Faculty Senate. The president and all provosts, vice presidents, and deans of academic units are members ex officiis of the Faculty Senate. The president designates other administrative officers who hold the rank of dean or higher to be members ex officiis, but their number may not exceed the limit set in the Bylaws. One chair of each College Faculty, who is elected or appointed by procedures established by the college, is also a member ex officio of the Faculty Senate.

Section 4. Appointed members of the Faculty Senate are members of the Faculty Organization selected by the president, and members of the university's staff, student body and alumni association as their representatives as indicated in the Bylaws.

Section 5. Each member of the Faculty Senate is entitled to propose resolutions and to vote on the business of the Senate. Each member has one vote, even if qualified to be a member in more than one capacity.

Article VI: Activities of the Faculty Senate

Section 1. The business of the Faculty Organization is conducted by the Faculty Senate, except that:

Meetings of the entire Faculty Organization may be called and may conduct business as specified in the Bylaws to this Constitution, including the power to initiate a referendum of the Faculty Organization by letter ballot.

The Faculty Senate is bound by decisions approved by a majority of the votes received in a referendum of the Faculty Organization.

Section 2. The Faculty Senate may appoint and charge committees, initiate a referendum of the Faculty Organization, call meetings of the Faculty Organization, make recommendations to the administration or other bodies of the university, and decide on actions required to conduct the business of the Faculty Organization.

Section 3. The Faculty Senate meets on a regular schedule, specified in the Bylaws, during the academic year. Special meetings may also be called. Meetings are normally open to all, although only members of the Faculty Senate may propose resolutions or vote. A quorum of fifteen elected members is required in order to vote on resolutions.

Section 4. The Faculty Senate must report its actions to the membership of the Faculty Organization in writing and without unusual delay.

Section 5. Matters whose general dissemination is not in the best interests of the university or the Faculty Organization may be held confidential within the senate or its committees. In order to maintain confidentiality at a meeting, the attendance of non-members may be restricted. Decisions to invoke confidentiality may be made by the presiding officer, but may be overturned by a vote of two-thirds of the members present.

Article VII: Committees of the Faculty Senate

Section 1. The committees of the Faculty Senate include: the Executive Committee, the Nominating Committee, the Faculty Affairs Council, and the Budget and Financial Affairs Committee. Other standing committees may be established in the Bylaws. Ad hoc committees may be established by resolution of the Senate or by action of the chair of the Faculty Organization. Each committee is directly responsible and responsive to the Faculty Senate, and reports its actions and recommendations to the Senate. Appointments to these committees are made by the procedures established in the Bylaws.

Section 2. The Executive Committee manages and executes the business of the Faculty Senate. This includes, but is not limited to, setting the agenda for Faculty Senate meetings, advising the chair in making appointments to committees, and monitoring the activities of Senate Committees and University Councils and Committees. The Executive Committee includes, but its composition is not limited to, the officers of the Faculty Organization.

Section 3. The Nominating Committee produces or secures nominations for all elections, as specified in the Bylaws.

Section 4. The Faculty Affairs Council makes recommendations to the Senate regarding policies on tenure, salaries, fringe benefits, leaves, welfare and other conditions of faculty appointment.

Section 5. The Budget and Financial Affairs Committee maintains an awareness of the university's financial situation and planning and reports upon them to the Faculty Senate.

Section 6. Other standing committees are established in the Bylaws to this Constitution and are those conceived as being purposeful for an indefinite span of time. Each is named and charged, and its size and composition is specified, in the Bylaws.

Section 7. Ad hoc committees, established by resolution or by action of the chair of the Faculty Organization, are those conceived as having temporary, finite or exploratory functions. These are charged in writing by the chair of the Faculty Organization. Such a charge includes the purpose, composition, size and terms of appointments to the committee as well as an indication of the date or completed task that determines the dissolution of the committee. A resolution of the Faculty Senate may disband or alter the charge for each committee in this category.

Article VIII: Faculty Senate Appointments to University Councils and Committees

Section 1. By agreement with the university administration, the Faculty Senate appoints representatives to university councils and committees. They are full members of the council or committee to which they have been appointed and are responsible to maintain communications between that body and the senate. The procedures for Faculty Senate appointments to university councils and committees are established in the Bylaws to this Constitution.

Article IX: The Faculty Review Committee

Section 1. The Faculty Review Committee exercises its powers and responsibility according to the provisions of the Appointment and Tenure Policy of Carnegie Mellon University. The committee's nature and functions are specified in that policy and, inferentially through reference to that policy, in the Policy On Teaching Faculty Appointments, the Policy On Research Faculty Appointments, the Policy On Librarian And Archivist Appointments, and the Policy On Special Faculty Appointments.

Section 2. In its function regarding faculty grievances, the jurisdiction of the Faculty Review Committee includes, in addition to holders of appointments subject to one of the five policies named in Section 1, above), those, and only those, other persons specified in the Bylaws as being so included.

The Faculty Review Committee does not investigate cases or grievances concerning administrative appointments of persons otherwise included in its jurisdiction under the provisions of the preceding paragraph, unless such cases or grievances involve, prima facie, issues of academic freedom relating to their faculty appointments.

In every case of doubt regarding its jurisdiction, the Faculty Review Committee is required to resolve the doubt according to the provisions of this section before undertaking any other steps on the matter in question.

Section 3. The eleven members of the Faculty Review Committee are selected by the Faculty Senate by the procedures established in the Bylaws. The Bylaws also specify the manner in which vacancies in unexpired terms are filled, and may entrust that responsibility to the Executive Committee.

Article X: Bylaws

Section 1. The Faculty Senate establishes Bylaws to this Constitution which govern matters required by, or not otherwise specified in, this Constitution. In event of a conflict between the Bylaws and the Constitution, the latter prevails.

Section 2. Amendments to, or changes in, the Bylaws are initiated by majority vote of the Faculty Senate. They are then distributed to the Faculty Organization with notice that they will become effective if and when ratified by a majority vote at the next meeting of the Faculty Senate.

Article XI: Amendments and Interpretation

Section 1. Amendments to this Constitution may be initiated by two-thirds vote of the Faculty Senate or by two-thirds vote of a meeting of the Faculty Organization. Once initiated, the proposed amendment is adopted if and when ratified by a majority of the ballots received in a referendum of the Faculty Organization, provided the affirmative votes constitute no less than one-fourth of the membership of the Faculty Organization. The Faculty Senate has the authority to interpret this Constitution.

Article XII: Adoption and Distribution

Section 1. This Constitution is adopted by the Faculty Organization, enters into effect, and replaces all previous constitutional documents, on the date that it is approved by a majority of the ballots received in a referendum of the membership of the Faculty Organization, provided the affirmative votes constitute no less than one-fourth of the membership of the Faculty Organization.

Section 2. This Constitution and its Bylaws are distributed to all members of the Faculty Organization.

Bylaws to the Constitution of the Faculty Organization of Carnegie Mellon University

Adopted April 19, 1992, by Faculty Senate; amended September 9, 1993; February 8, 2000; October 26, 2000; March 15, 2001; March 17, 2004; May 3, 2005 by the Faculty Senate.

Item 1: Membership in the Faculty Organization

1.a) Resolutions of the Faculty Senate conferring membership upon academically qualified individuals associated with the university (under Article III, Section 4 of the Constitution) include a description of the individual's association with the university that defines the conditions by which such an individual remains a member of the Faculty Organization.

1.b) Retired faculty members on whom the university has conferred the designation of professor, or associate professor, emeritus or emerita continue to be members of the Faculty Organization. They vote in the constituency in which they voted before retirement.

1.c) The Faculty Senate Office maintains a current list of the members of the Faculty Organization, with an indication of the constituency in which each is qualified to vote and to be elected.

Item 2: Officers of the Faculty Organization

2.a) Each of the regular terms of office of the officers of the Faculty Organization (described in Article IV, Section 3 of the Constitution) commences or expires at the beginning of the last Senate meeting of each spring semester. The midpoint of a one-year term of office (referred to in Article IV, Sections 4 and 5) is defined as December 31.

2.b) A person may not simultaneously hold more than one of the offices named in Article IV, Section 1 of the Constitution.

2.c) If a vacancy occurs in the office of past chair before the expiration of the one-year term, that person becomes past chair who, at the time the vacancy occurs, satisfies the requirements of Article IV, Section 5 of the Constitution.

2.d) If at any time, no person is available to serve as past chair (under the conditions specified in Article IV, Section 5) that office remains vacant until a qualified person is available.

2.e) Should a vacancy occur in the office of vice chair, secretary or treasurer, before the completion of a term of office, the Nominating Committee nominates a candidate or candidates for the vacant office and an election is held at the first possible Faculty Senate meeting. At that meeting, nominations from the floor are acceptable. Such an election is decided by a plurality of the secret ballots received from senate members attending the meeting. Officers elected by this method serve to the original expiration date of the term that they have been elected to complete.

When it is necessary to elect a chair for the remainder of an unexpired term, pursuant to the provisions of Section 4 (b) of article IV of the Constitution, the procedures specified in the preceding paragraph apply.

Item 3: The Faculty Senate Office

3.a) The Faculty Senate Office staff facilitates the work of the Senate, the Executive Committee and other groups or individuals identified by the Executive Committee as eligible for support. The Senate Office is responsible for distributing notices and agendas for meetings of the Faculty Senate, the Executive Committee and the Faculty Organization; keeping minutes of senate and Executive Committee meetings; maintaining the records of the Faculty Organization; distributing and collecting ballots; and related activities. The office also serves as a resource and referral center for faculty and staff seeking information about matters relating to the Faculty Organization.

3.b) The Faculty Senate Office maintains a roster of all members of the Faculty Senate, all Faculty Senate appointments to university councils and committees, and all committees of the Faculty Senate and their membership, and distributes this information.

3.c) The Faculty Senate Office is headed by the executive officer of the Faculty Senate, who is responsible for the operation of the Senate Office under the direction of the Executive Committee. The executive officer reports to the chair of the Faculty Organization and may conduct business in the name of the Faculty Senate if and as authorized to do so by the chair and the Executive Committee. The executive officer of the Faculty Senate is appointed for an indefinite term upon nomination by the chair of the Faculty Organization after consultation with the Executive Committee.

Item 4: Senators

4.a) For the purposes of electing senators under Article V, Section 2 of the Constitution, each department or comparable academic unit of the university is a single constituency, consisting of the persons holding appointments in that unit qualifying them for membership in the Faculty Organization. These constituencies are 1) the schools of Architecture, Art, Computer Science (excluding the Robotics Institute, Human Computer Interaction Institute and Language Technologies Institute), Design, Drama, and Music, the Graduate School of Industrial Administration and the H. John Heinz III School of Public Policy and Management; 2) the departments of Biological Sciences, Chemical Engineering, Chemistry, Civil and Environmental Engineering, Electrical and Computer Engineering, Engineering and Public Policy, English, History, Materials Science and Engineering, Mathematical Sciences, Mechanical Engineering, Modern Languages, Philosophy, Physics, Psychology, Social and Decision Sciences, and Statistics; as well as 3) the Carnegie Mellon Research Institute, Human Computer Interaction Institute, the Hunt Institute for Botanical Documentation, Language Technologies Institute, the Robotics Institute, the University Libraries; and 4) the semi-autonomous units of the university as defined in the policy on Restricted Research (units of the university specifically so designated by the president, after consultation with the URC and the Faculty Senate; the Supercomputing Center, Software Engineering Institute and National Robotics Engineering Consortium are current examples of semi-autonomous units; these, and additional such units, are listed on the semi-autonomous page.

4.b) Each constituency is represented by one or two elected senators. In February of each year, the executive officer of the senate ascertains the current number of members in each constituency and calculates the median for all constituencies. Constituencies with fewer than the median number of members are represented by one senator. Constituencies with the median number of members or more are represented by two senators.

4.c) Senators are elected to two-year terms of office and may not serve for more than five years consecutively. When a constituency is represented by two senators, their terms of office are staggered so that only one senator is elected for the constituency each year. When this rule conflicts with Item 4.b, above, one senator is elected for a one-year term of office.

4.d) Senators are nominated and elected by their respective constituencies. Eligibility is verified by the Faculty Senate Office. One or two nominations may be made for each senate seat. The process of obtaining nominations is coordinated, during each month of March, by the Senate Office under the supervision of the chair of the Nominating Committee. Additional nominations may be made by a petition of five members of the Faculty Organization from the constituency. Such a petition is directed to the chair of the Nominating Committee before the end of the month of March. Ballots are distributed three or four weeks before the last day of classes.

4.e) The election of senators is by secret ballot and is conducted and the results announced by the Faculty Senate Office under the supervision of the secretary of the Faculty Organization. Write-in votes for qualified individuals are permitted. The elections are decided by a plurality of the votes received from the constituency.

4.f) Members of the Faculty Organization who are members of more than one constituency as a result of holding a joint appointment may vote, and are qualified to be elected, in only one constituency. These members are required to declare to the executive officer of the senate the constituency with which they wish to vote and be qualified to be elected. Such a declaration may be changed in timely fashion to be effective for the next election. In the absence of a declaration, the constituency is the member's home unit, as specified or implicit in the member's appointment.

4.g) Should a vacancy occur before the completion of a senator's term, the remainder of the unexpired term is filled by procuring one or more nominations and holding an election within the constituency by the methods described in Items 4.c through 4.f, above.

Item 5: Members ex Officiis of the Faculty Senate

5.a) The total number of administrative officers of the university who are members of the Faculty Senate (that is, the president, all provosts, vice presidents, deans of academic units and others with comparable rank as indicated in Article V, Section 3 of the Constitution) is not to exceed thirty.

Item 6: Appointed Members of the Faculty Senate

6.a) The president is invited to appoint three members to the Faculty Senate for one-year terms. These appointments are made from the members of the Faculty Organization specified in Article III, Section 1 of the Constitution.

6.b) The Student Government is invited to appoint one member of the student body to the Faculty Senate for a one-year term.

6.c) The Graduate Student Organization is invited to appoint one graduate student to the Faculty Senate for a one-year term.

6.d) The Staff Council is invited to appoint one of its members to the Faculty Senate for a one-year term.

6.e) The Alumni Association is invited to appoint one of the university's alumni or alumnae to the Faculty Senate for a one-year term.

Item 7: Meetings of the Faculty Senate

7.a) The Faculty Senate holds regularly scheduled meetings at least once in each of seven calendar months during each academic year.

7.b) Additional meetings of the Faculty Senate are held at the call of the chair of the Faculty Organization. The chair is required to call such a meeting if requested to do so by the president of the university or if requested in writing by at least five members of the Faculty Senate.

7.c) Should both the chair and vice chair be unavailable to preside at a meeting of the Faculty Senate, the senate appoints, by resolution, one of the elected members present to serve as chair pro tempore.

7.d) Any matter may be placed before a meeting of the Faculty Senate and acted upon without appearing on the agenda unless the presiding officer decides on a delay. Such a delay must be granted if requested by no fewer than one-third of the members present. If consideration of a matter is thus delayed, it is placed upon the agenda for the next meeting of the Faculty Senate unless the proposers and the chair agree on another procedure.

7.e) Elections held at senate meetings are by secret ballot and are conducted by the secretary of the Faculty Organization and the executive officer of the senate.

7.f) In matters not specified in these Bylaws, meetings of the Faculty Senate are conducted according to the current edition of Robert's Rules of Order.

7.g) Before the first regularly scheduled senate meeting of each academic year, the chair of the Faculty Organization appoints a parliamentarian from among the members of the Faculty Organization who do not hold administrative appointments. Should the parliamentarian be absent at a senate meeting, an acting parliamentarian is appointed by the presiding officer for the duration of that meeting.

7.h) Questions of procedure arising during a meeting of the Faculty Senate are decided by the presiding officer after consultation with the parliamentarian. A ruling of the presiding officer may be overruled by a majority vote of the Faculty Senate members present.

Item 8: Meetings of the Faculty Organization

8.a) Meetings of the Faculty Organization are called by the chair only when:

In every case the request and the call of the meeting are to specify the subjects to be discussed. Matters that have not been so specified may be addressed by the meeting only if included in the agenda by unanimous consent.

8.b) The presence of no less than 50 members of the Faculty Organization is required in order to transact business.

8.c) Approval of a resolution requires an affirmative vote of no less than two- thirds of the members voting, except for strictly procedural matters which are governed by the current edition of Robert's Rules of Order.

8.d) Actions contained in resolutions of a meeting of the Faculty Organization do not take precedence over actions of the Faculty Senate. A meeting of the Faculty Organization has the power, however, to initiate a referendum of the membership of the Faculty Organization, as provided in Article VI, Section 1 of the Constitution. A resolution initiating a referendum requires the affirmative vote of no less than two-thirds of the members voting.

8.e) All procedures for conducting, recording and reporting on the actions of meetings of the Faculty Organization are the same as those established for the Faculty Senate in the Constitution and these Bylaws with the exceptions indicated in Items 8.a through 8.d, above.

Item 9: Referenda of the Faculty

9.a) A question submitted to a referendum of the Faculty Organization takes the form of a resolution to be approved or rejected. A resolution of the Faculty Senate or of a meeting of the Faculty Organization that initiates a referendum contains the exact wording of the resolution that is to be put to a vote.

9.b) Each referendum is conducted by written secret ballot. The ballots are distributed to all members of the Faculty Organization at least fifteen days before the date set for returning them to the Faculty Senate Office.

9.c) A resolution submitted to a referendum is approved if it receives the affirmative votes of a majority of those voting, provided the affirmative votes constitute no less than one-fourth of the membership of the Faculty Organization.

Item 10: Appointments

10.a) Unless otherwise specified in these Bylaws or in the written charge to an ad hoc committee, an attempt is made to provide representation of a variety of colleges and schools of the university as appointments are made to any of the committees or councils described in Articles VII and VIII of the Constitution.

10.b) Unless otherwise specified in these Bylaws or in the written charge to an ad hoc committee, vacancies in unexpired terms occurring in any of the committees described in Article VII of the Constitution may be filled by qualified persons appointed by the chair of the Faculty Organization.

Item 11: The Executive Committee

11.a) In addition to the officers of the Faculty Organization (as indicated in Article VII, Section 2 of the Constitution) the Executive Committee is composed of the chair of the Faculty Affairs Council, the chair of the Budget and Financial Affairs Committee, the vice chair of the University Education Council, the vice chair of the University Research Council, the faculty vice chair of the University Student Affairs Council and two members-at-large.

11.b) The two members-at-large of the Executive Committee are elected for one-year terms. They are elected at the last regularly scheduled Faculty Senate meeting of each academic year from among the senators whose terms of office include the following academic year. Should a vacancy occur in one of these positions before the completion of a term of office, the Nominating Committee produces a ballot for the position and an election is held at the next possible Faculty Senate meeting. Members-at-large elected by this method serve to the original expiration date of the term that they have been elected to complete.

11.c) The Executive Committee meets no less than once each calendar month during the academic year and as needed during the summer.

11.d) Should both the chair and vice chair be unavailable to conduct a meeting of the Executive Committee, the chair may appoint a member of the Executive Committee to do so. If no such appointment is made, the members of the Executive Committee may appoint one of their members to conduct a meeting.

11.e) A quorum of five members of the Executive Committee, at least two of whom must be officers of the Faculty Organization, is required for the Executive Committee to conduct business.

Item 12: The Nominating Committee

12.a) The Nominating Committee is chaired by the past chair of the Faculty Organization and consists of the secretary and treasurer of the Faculty Organization and two senators appointed by the chair of the Faculty Organization in consultation with the executive committee. If the position of past chair is vacant or the past chair is unable to serve, the secretary chairs the Nominating Committee.

12.b) The committee nominates candidates for all elected positions within the Faculty Organization excepting senators, but does secure the nomination of senators from their constituencies (as indicated in Item 4.d, above).

12.c) The Nominating Committee produces a ballot of one or two nominations for each elected position to be filled.

12.d) Before March 1 of each year, the Nominating Committee produces a ballot for the election of officers of the Faculty Organization as specified in Article IV of the Constitution. Voting of the membership of the Faculty Organization for the election of officers (Article IV, Section 6 of the Constitution) takes place each year within three to four weeks of the last day of classes.

12.e) Before the last regularly scheduled faculty meeting each spring, the committee produces a ballot for the election of the two members-at-large of the Executive Committee (as indicated in Item 11.b, above) and for the positions on the Faculty Review Committee to be filled by election (as indicated in Items 18.b and 18.c, below). These elections are conducted at the last regularly scheduled Faculty Senate meeting each spring.

12.f) Should an election ballot put before the Faculty Organization or the Faculty Senate result in a tie vote, the chair of the Faculty Organization decides the election.

Item 13: The Faculty Affairs Council

13.a) The Faculty Affairs Council consists of seven members of the Faculty Organization who hold no administrative appointments. One of the members is designated to serve as chair of the Faculty Affairs Council.

13.b) The chair of the Faculty Affairs Council is appointed, from among the former or existing members of the council, by the Executive Committee upon nomination by the chair of the Faculty Organization. This appointment is subject to ratification by the Faculty Senate. The same procedure is used to fill a vacancy in an unexpired term of the chair of the council. The other members of the Faculty Affairs Council are appointed in the same manner, their nomination being preceded by consultation with the chair of the council.

13.c) The term of office of the chair of the Faculty Affairs Council is one year. The other members of the council are appointed for staggered two-year terms, and each year at least one of the new appointees is selected from among the most recently elected senators.

13.d) The Faculty Affairs Council reports to the Faculty Senate and the Executive Committee. It holds regularly scheduled meetings and also meets when requested to do so by the Faculty Senate or the Executive Committee.

Item 14: The Budget and Financial Affairs Committee

14.a) The Budget and Financial Affairs Committee consists of no fewer than six and no more than 10 members of the Faculty Organization who hold no administrative appointments. The members of the Budget and Financial Affairs Committee are appointed by the chair of the Faculty Organization for three-year terms of office. Each year, one of the members is selected as chair of the committee by the chair of the Faculty Organization.

14.b) In addition to the members described above, the vice president for finance and planning, the university treasurer, the provost and the chair of the Faculty Organization serve as ex officiis members of the committee.

14.c) Before the last Executive Committee meeting of each academic year, the Budget and Financial Affairs Committee prepares a written report on the finances of the university.

Item 15: Standing Committees Established in These Bylaws

The Standing Committees established in these Bylaws are:

15.a) Focus Management Committee
The Focus Management Committee is described in Item 19.d, below, under Publications of the Faculty Senate.

15.b) Senate Computing Advisory Committee
The Senate Computing Advisory Committee monitors the progress of computing facilities and services at the university and may act as an advisory board to the university administration, to the Faculty Senate or to agencies providing for campus computing. The committee is composed of no fewer than seven members of the Faculty Organization. Each of these members is appointed, and one of them is designated chair of the committee, for a one-year term by the chair of the Faculty Organization. In addition, the chair of the Faculty Organization, and two administrative officers active in campus computing, as designated by the president, are members ex officiis of the committee.

15.c) Senate University Libraries Advisory Committee
The Senate University Libraries Advisory Committee monitors the progress of library facilities and services at the university and may act as an advisory board to the university administration, to the Faculty Senate, or to the University Libraries or other agencies providing for campus libraries. The committee is composed of no fewer than seven members of the Faculty Organization. Each of these members is appointed, and one of them is designated chair of the committee, for a one-year term by the chair of the Faculty Organization. In addition, the director of libraries and one other administrative officer active in the provision of library services, as designated by the president, are members ex officiis of the committee.

Item 16: Ad Hoc Committees

16.a) Upon the completion of the task assigned to an ad hoc committee, a written report is presented to the Executive Committee.

16.b) Written reports from ad hoc committees which have not completed their assigned tasks are prepared for the last regularly scheduled Executive Committee meeting each academic year.

16.c) A special form of Ad Hoc Committee is appointed upon the need to search for a new president of the university. This Ad Hoc Committee, normally headed by the chair of the Faculty Organization and composed of distinguished members of the Faculty Organization, assists the Board of Trustees, who have the authority and responsibility to select the president. Accordingly, the exact form, composition, and charge of such a search committee develops from consultation between the chair of the Faculty Organization, the Board of Trustees and the outgoing president. All appointments to such a committee extend until the completion of the committee's task.

16.d) A special Ad Hoc Committee is needed periodically to assist the Board of Trustees in evaluating the president of the university. This Ad Hoc Committee, appointed by the chair of the Faculty Organization after consultation with the Executive Committee with ratification by the Faculty Senate, is composed of members of the Faculty Organization who have knowledge of the operations of the university and the ability to perform an objective evaluation. Since the evaluation is to help the trustees, the exact form, composition, and charge of this committee of evaluation develops from consultation between the chair of the Faculty Organization and either or both the chair of the Board of Trustees and the trustee to whom this responsibility is assigned.

16.e) A special Ad Hoc Committee is needed periodically to assist the president in evaluating the provost of the university. This Ad Hoc Committee, appointed by the chair of the Faculty Organization after consultation with the president and Executive Committee, with ratification by the Faculty Senate, is composed of members of the Faculty Organization who have knowledge of the operations of the university and the ability to perform an objective evaluation. Since the evaluation is to help the president, the exact form, composition, and charge of this committee of evaluation develops from consultation between the chair of the Faculty Organization and the president. These reviews will ordinarily be conducted every five years.

Item 17: Faculty Senate Appointments to University Councils and Committees

The following university councils have Faculty Senate appointees and meet at least once each semester of the regular academic year:

17.a) The University Education Council
The University Education Council is composed of a chair, a vice chair, at least two members who are elected senators, and other members of the Faculty Organization. The chair of the University Education Council is appointed and the council is charged by the president. The vice chair of the council is appointed, from among the members of the Faculty Organization without administrative appointments, by the Executive Committee upon nomination by the chair of the Faculty Organization. This appointment is subject to ratification by the Faculty Senate. The other members of the Faculty Organization serving on the University Education Council are nominated cooperatively by the chair of the Faculty Organization, the chair of the council and vice chair of the council and appointed by the Executive Committee. The appointments are subject to ratification by the senate at the earliest scheduled senate meeting. Student representatives may also be appointed to the University Education Council by the chair and vice chair of the council. All appointments to the council are for terms of one year. Appointments to fill vacancies in the unexpired terms of Faculty Senate appointees are made cooperatively by the chair of the council, the vice chair of the council (unless the vacancy occurs in that office), and the chair of the Faculty Organization.

17.b) The University Research Council
The composition of the University Research Council and the procedures for appointments to it are identical to those for the University Education Council described in Item 17.a, above, except that the University Research Council does not have student members and appointments to the University Research Council are for terms of two years. Initial adjustments will be made for terms to be staggered.

17.c) University Student Affairs Council
The mission, procedures, and composition of the University Student Affairs Council are determined by its mission statement and bylaws. The University Student Affairs Council is chaired by the Dean of Student Affairs and has a faculty vice chair, who also serves as liaison between the council and the Board of Trustees educational affairs committee. The faculty vice chair of the council is appointed, from among the members of the Faculty Organization without administrative appointments, by the Executive Committee upon nomination by the chair of the Faculty Organization. This appointment is subject to ratification by the Faculty Senate. Other members of the council who are members of the Faculty Organization, two of whom shall be elected senators, are nominated cooperatively by the chair of the Faculty Organization, the chair of the council and the faculty vice chair of the council. These nominations are subject to appointment by the Executive Committee and the appointments are subject to ratification by the senate at the earliest scheduled senate meeting. All appointments to the council are for terms of one year. Appointments to fill vacancies in the unexpired terms of council members from the Faculty Organization are made cooperatively by the chair of the council, the faculty vice chair of the council (unless the vacancy occurs in that office) and the chair of the Faculty Organization..

17.d) Other University Committees
The university administration and various units within the university often request Faculty Senate representation on committees. These appointments are made by the chair of the Faculty Organization in consultation with the Executive Committee. Appointments are for terms of one year. Appointments to fill vacancies in unexpired terms are made by the chair of the Faculty Organization.

Item 18: The Faculty Review Committee

18.a) In its function regarding faculty grievances, the jurisdiction of the Faculty Review Committee includes, in addition to the persons specified in Article IX, Section 2 of the Constitution (the holders of regular, teaching, research, and special faculty appointments and the holders of librarian and archivist appointments), the senior fellows of the Carnegie Mellon Research Institute, and part-time faculty appointees, but does not include any other persons, whether members of the Faculty Organization or not.

18.b) Members of the Faculty Review Committee are elected to one-year terms by the Faculty Senate at the last regularly scheduled meeting in the spring semester. The Nominating Committee ascertains the number of positions on the Faculty Review Committee to be filled by election (under the provisions of Item 18.c, below) and nominates candidates. Nominations of qualified candidates from the floor of the senate are permitted. The candidates obtaining the highest numbers of votes, up to the number of positions to be filled, are elected.

18.c) Members of the Faculty Review Committee who will, at the expiration of their term of office, have served one year since their latest election, who remain qualified to serve as members of the committee, and who state in writing to the chair of the Nominating Committee before March first their willingness to continue to serve will have their term of office on the committee extended for an additional year without election, provided the number of members thus qualified and willing does not exceed six. If this number exceeds six, then six of the number are chosen by lot by the chair of the Nominating Committee to have their terms of office thus extended. The Nominating Committee is responsible for notifying eligible members of the committee in time for them to express their willingness to continue to serve.

18.d) The Executive Committee fills, for the remainder of an unexpired term, a vacancy on the Faculty Review Committee by appointing a former member of the Faculty Review Committee who continues to be qualified to serve as a member. Members of the Faculty Review Committee appointed to fill vacancies are not eligible, at the end of the term for which they have been thus appointed, for an extension of their term without election under the provisions of Item 18.c, above.

18.e) Before or at the beginning of their annual term of office, the members of the Faculty Review Committee select one of their number to be chair of the Faculty Review Committee. The Faculty Review Committee provides in its rules for a member of the committee to act as chair if the chair is unavailable.

18.f) The Faculty Senate Office maintains a list of all current and former members of the Faculty Review Committee.

Item 19: Publications of the Faculty Senate

19.a) The Faculty Senate publishes the Faculty Handbook, which contains the policies of the university most relevant to academic appointments, teaching and research. The handbook is prepared by the executive officer of the senate under the supervision of the Executive Committee and in consultation with the Office of the President.

19.b) The Faculty Senate publishes Focus, a newspaper and official organ for the faculty and staff of the university. The chief purpose of Focus is, and has been since 1971, to serve as a news and opinion publication that elicits involvement in and discussion of issues which contribute to the university environment. In order to provide such a forum and to promote a sense of community, the spirit of the fairness doctrine is maintained as editorial policy. The editor of Focus and the Focus Management Committee bear the responsibility of implementing that doctrine.

19.c) The editor of Focus is appointed for an indefinite term at the pleasure of the Executive Committee of the Faculty Senate.

19.d) The Focus Management Committee advises the editor of Focus, the Faculty Senate and the university administration on matters concerning the newspaper's purpose and its implementation, budgetary requirements and editorial personnel. The committee includes no fewer than five members of the Faculty Organization from various academic units, who are appointed for staggered, two-year terms by the chair of the Faculty Organization in consultation with the Executive Committee and the editor. Each year, one of these five members is designated chair of the committee by the chair of the Faculty Organization. The Staff Council is invited to appoint an additional member of the committee. A representative of the University Relations Office and the editor are members ex officiis of the Focus Management Committee.

Item 20: Social and Welfare Activities

20.a) In addition to the duties described in Article IV, Section 2 of the Constitution, the treasurer of the Faculty Organization oversees the social and welfare activities of the Faculty Organization. These include, but are not limited to, taking appropriate action, through the Faculty Senate Office, in the event of continued illness or death of a faculty member or upon the retirement of a member of the Faculty Organization. In the performance of these duties, the treasurer may choose to appoint a Social and Welfare Committee for the duration of the treasurer's term.

20.b) In order to finance these activities, annual dues in the amount of ten dollars are collected from the members of the Faculty Organization.

Item 21: Faculty Marshal

21.a) There shall be a Faculty Marshal to represent the Faculty of Carnegie Mellon University at Commencement, as well as at every other University Convocation, to be officially responsible for the conduct of the ceremony and to carry the Carnegie silver mace. The Faculty Marshal shall be a regular, teaching, or research faculty member not holding an administrative appointment except for possibly assistant or associate dean, department head, assistant or associate department head, or administrator of a University center, chosen as follows: (a) the most recent recipient of the Robert E. Doherty Award for Sustained Contributions to Excellence in Education at Carnegie Mellon University, if qualified as above and available; otherwise (b) the most recent recipient of the Award for Outstanding Contributions to Academic Advising and Mentoring at Carnegie Mellon University, if qualified as above and available; otherwise (c) a person qualified as above, elected by the Faculty Senate in a timely manner, to serve until the next awarding of the Doherty and Advising/Mentoring Awards.

V. University Policies, Guidelines and Resolutions

Back to the table of contents